Other Games Northampton RPG day

#2
Thanks for this. They’ve run a successful board games day before - 40ish people - and are just testing their toes in the TTRPG pond and were wondering how to promote it. I’ll probably pop along. It’s an interesting date.

(Even if it will trump SCJ as the 1st games day of year!)
 
#4
Hi everyone thanks for the mention. It’s myself organising this day in conjunction with the venue. This is the first time we’ve put together an RPG day, As mentioned before I’ve run a few boardgame events but thought it would be interesting to try out a role playing day. Having not offered up one of these events before it’s all a bit of an unknown, but you have to start somewhere! I’d appreciate any advice you might have. Btw Simon we have met briefly, I was Dr McCoy in the game you ran at Concrete Cow in September.
 

First Age

D&D h@ck3r and Hopepunk
Staff member
#6
A few thoughts on running cons...

Work out the scope of what you are wanting to achieve and ensure that if there are any financial costs, such as room hire, that you can cover them comfortably, independently of numbers of attendees to the planned event. Research that what you are planning is wanted and that people want to come.

Start small and explore how to grow if it is a success. Or, start small and stay small if that is what you want. Create a convention where you and your fellow organisers can also enjoy the play. Get a good and affordable venue that provides comfortable space for the games. Don't get involved in accommodation or feeding, leave that to the venue and surrounding area. Check the conventions that are already advertised to see where your event might fit with others and if there are any local clashes.

Think about your inclusivity policy and how you are going to support people to feel safe gaming together. Use social media, forums and free shareable online document tools to help manage the advertising, communications and administration.

Above all I'd say just have a go, which you are! 😀 It is very rewarding and lots of fun. The basics are not complicated. Several tables for people to play with GMs and game offerings. Your job is to make the whole event as smooth and easy for everyone to focus on having fun.
 
#7
1) dig deep into the Concrete Cow website. Find its inclusion/anti-harassment policies. Copy them. Read them. Amend them to suit you. And tell everyone you follow them. Easy to do but soooo useful. We run a simple Games day like yours with wonderful mature attendees and I’ve still had to use the policies.

2) IF there are any financial considerations, consider saying the con is raising money for charity. Allows you to slightly overcharge and build in a safety buffer. If in addition you decide to offer a raffle (urgh!) ask me to pull the tickets because it won’t delay the gaming.

3) think carefully about how you want to handle games and signups. You’re now the first TTRPG games DAY of the year (taking OUR crown, grrrr), so you should be planning now. If you’ve want further advice on the options, feel free to ask. I could write a book on it.
 
#8
1) dig deep into the Concrete Cow website. Find its inclusion/anti-harassment policies. Copy them. Read them. Amend them to suit you. And tell everyone you follow them. Easy to do but soooo useful. We run a simple Games day like yours with wonderful mature attendees and I’ve still had to use the policies.

2) IF there are any financial considerations, consider saying the con is raising money for charity. Allows you to slightly overcharge and build in a safety buffer. If in addition you decide to offer a raffle (urgh!) ask me to pull the tickets because it won’t delay the gaming.

3) think carefully about how you want to handle games and signups. You’re now the first TTRPG games DAY of the year (taking OUR crown, grrrr), so you should be planning now. If you’ve want further advice on the options, feel free to ask. I could write a book on it.
Thanks for your reply Simon, I appreciate your input.
I've avoided the raffle thing, not that I don't like a good raffle, there just really isn't a need to do this or disrupt gaming activity.
I didn't mean to steal first place in the list of events...lol, it seemed like a nice way to start the new year, I think you can safely keep your crown, in comparison to other events its going to be a small affair I think (still an unknown really), but if we could get 20-30 people I'd consider it a great success...lets see what happens.
I've really shamelessly pilfered the Concrete Cow sign up system (I hope they don't mind but I always think they do a great job), we won't have a golden ticket type thing as this is obviously the first time anyone has been at the event.
I've carried across the anti harassment policy from the previous board game events and we have disabled access/facilities covered. Mark and his wife who own the venue run regular collectable/trading gaming events there and are very empathetic regarding inclusivity, which is a great boon.
Its a bit of a leap into the dark....but I hope we can make it as welcoming as the board game events have been. Cheers
 
#10
Hello everyone, just a couple of things. Firstly thank you all very much for your responses, much appreciated. Secondly, this event has seemed to create more interest than I had initially anticipated! As such at fear of over selling the venue we have had to turn it in to a pre-purchased ticket event. (@Simonpaulburley , @Maddz ) Its a nice problem to encounter, and at the moment I'm fairly confident we will sell out the space we had allowed. So if you would like to attend please visit the web site at www.roleplayday.moonfruit.com and click on the ticket link and fill in the form to send me some details. This is a learning curve but it is all coming together....I think. Thanks again.
 

Maddz

Rune Priest
#12
Hello everyone, just a couple of things. Firstly thank you all very much for your responses, much appreciated. Secondly, this event has seemed to create more interest than I had initially anticipated! As such at fear of over selling the venue we have had to turn it in to a pre-purchased ticket event. (@Simonpaulburley , @Maddz ) Its a nice problem to encounter, and at the moment I'm fairly confident we will sell out the space we had allowed. So if you would like to attend please visit the web site at www.roleplayday.moonfruit.com and click on the ticket link and fill in the form to send me some details. This is a learning curve but it is all coming together....I think. Thanks again.
Unfortunately, it's not certain we would come for the full day. We'd more likely drop in for the afternoon session if I felt like driving to Northampton. It's likely to be a weekend we're visiting family so we'd have to leave directly after lunch, drive to Northampton, spend time at the venue, then drive back to St Ives, and it's a work day the following day.

In some ways a Saturday event is better for us - work days the alarm goes off at 05:00... Paul has to be at the bus stop by 6:30 to get across Cambridge in a reasonable time, and I have to leave the house by 7:10 to catch a train (although they might have started the demolition work on Huntingdon viaduct).

It really depends on our visiting timetable - we'll see.
 
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